Contracts Specialist

Location: Washington
Practice Area: Company Health
Employment Type: Direct Hire
Start Date: 09/01/20

  • Location: Washington, District Of Columbia
  • Type: Direct Hire
  • Job #36


Environmental Incentives’ mission is to enhance the environment that sustains resilient and healthy communities. We design performance-driven approaches that empower public and private sector leaders to multiply their impact. Our work improves the effectiveness of conservation and development programs worldwide. Since our establishment in 2004, we have become a leading advisor to natural resource and development program managers across the country and internationally.?Environmental Incentives is a certified B Corporation operating?four?offices across the U.S. and supporting field staff in multiple countries.?

  • Western Office (headquarters) – South Lake Tahoe, CA
  • Eastern Office – Washington, DC 
  • Mountain Office – Denver, CO 
  • Southern California Office – San Diego, CA
  • Kenya Field Office – Nairobi, Kenya


Environmental Incentives is seeking a Contracts Specialist to work from our Washington, D.C. office. This position will oversee all phases of EI’s contract development process including researching legal regulations, updating contract boilerplates, negotiating contract terms, preparing contracts, and facilitating the contracts approval process.

Primary Duties

  • Prepare contracts and modifications, and negotiate contract terms with clients, subcontractors, and consultants in accordance with Environmental Incentives standards and policies.
  • Oversee contracts approval process, ensuring all steps in the process are completed in a timely manner.
  • Create and update Environmental Incentives contract boilerplates and guidance to be compliant with project-specific contract terms and legal regulations for domestic and international work.
  • Develop and oversee processes, tools, and guidance, and coach staff as needed, to ensure compliance and monitor status of contracts, subcontracts, and consultant agreements.
  • Ensure compliance with all contractual obligations related to Environmental Incentives’ work, including GSA schedule requirements, Federal Acquisition Regulation, Defense Contract Audit Agency, and U.S. Agency for International Development (USAID) Acquisition Regulation.
  • Receive, review, and execute requests from project managers for development and modifications of contracts.
  • Develop materials for project managers to effectively manage contracts such as contract briefs, procurement guidelines, project closeout checklists, property inventories, etc.
  • Support project managers to submit inquiries and reports to USAID’s Management Bureau Office of Acquisition and Assistance and other client contracting officers.
  • Develop materials and train staff to maintain compliance with conflict of interest and sensitive but unclassified information requirements.
  • Ensure filing and easy access of all contract-related files.
  • Liaise with outside compliance experts as needed to ensure contract compliance.


Environmental Incentives seeks talented, creative, and inspired professionals who can provide technical support in a growing practice.

Minimum Qualifications

  • Bachelor’s degree in business administration or related field plus 5+ years of relevant experience or degree in unrelated field with 7+ years of relevant experience. Master’s degree can substitute 2 years’ experience.
  • Comprehensive knowledge of various service and technical assistance contracts (e.g. time & materials, cost plus fixed fee, cooperative agreements, firm-fixed price, etc.).
  • Outstanding level of organization with ability to multitask and juggle competing priorities.
  • Advanced user with Microsoft Office 365 applications (i.e. SharePoint, Teams, Excel, Word, PowerPoint, Outlook).
  • Legally authorized to work in the U.S. with no restrictions

Desired Qualifications

  • Experience working for a professional services firm that contracts with USAID.
  • Comprehensive knowledge of GSA schedule requirements, Federal Acquisition Regulation, Defense Contract Audit Agency requirements, and U.S. Agency for International Development (USAID) Acquisition Regulation.
  • Professional proficiency in Spanish.
  • Demonstrated ability to work independently and with colleagues across various locations.
  • Easily adaptable to new work environments and receptive to a culture of open communication and feedback.
  • Highly organized with excellent verbal and written communication skills.
  • Desire and ability to work collaboratively with others.
  • Alignment with core principles of Environmental Incentives.


Environmental Incentives also offers a competitive benefits package that includes generous annual leave, holiday and sick time, retirement plan options, professional development opportunities and health coverage. The annual salary range for this position is $63,500 – $86,500.


Please submit your application no later than Wednesday, July 15, 2020. On a rolling basis throughout the application period, we will review applications and contact qualified candidates to request additional information. We will invite the top candidates to interview by video conference and may also request that they complete a pre-employment skills exercise.


We are committed to developing an inclusive work environment for all employees, where diversity of thought, style, culture, and skill is valued in support of individual performance and potential, as well as our business goals and mission. We prohibit discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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