Project Associate (Operational)
Practice Area: International Conservation
Employment Type: Direct Hire
Start Date: 05/04/21
Environmental Incentives’ mission is to enhance the natural systems that sustain resilient and healthy communities. We design performance-driven approaches to conservation that empower public and private sector leaders to multiply their impact. We are environmental thought leaders pioneering a new wave of conservation, helping people get the most from their investments in the environment. Since our establishment in 2004, we have become a leading advisor on natural resource programs and policies across the country and internationally. Environmental Incentives is a certified B Corporation operating four offices across the U.S. and supporting field staff in multiple countries.
- Western Office (headquarters) – South Lake Tahoe, CA
- Southern California Office – San Diego, CA
- Eastern Office – Washington, DC
- Mountain Office – Denver, CO
- Kenya Field Office – Nairobi, Kenya
Environmental Incentives (EI) is seeking to hire a Washington DC-based Project Associate to support the management, administrative, and operational needs of two USAID-funded contracts, Measuring Impact II (MI2) and Latin America and the Caribbean Environment Services Support Contract (LAC ESSC).
Under both contracts, Environmental Incentives supports USAID-funded environment programs across Latin America with workshops to build capacity for adaptive management, and deliver Monitoring, Evaluation, and Learning support. EI engages Mission staff and implementing partners in workshops through all phases of the Program Cycle – project and activity design, start-up, mid-implementation pauses and reflect, and evaluation – to increase the effectiveness and impact of their work.
DUTIES AND RESPONSIBILITIES
Under the direction of the Washington DC-based LAC Program Manager, the successful candidate will be able to effectively communicate and collaborate with their EI colleagues to ensure high quality and impactful products and services. They will also be able to quickly grasp complex coordination needs and set clear paths for team members, managing adaptively in response to emerging priorities.?Over time, responsibilities may shift as new needs and priorities emerge in our growing portfolio.
Project Management Support:
- Assist with the development and rollout of project deliverables such as work plans, monthly meetings, yearly retreats, annual reports, synthesis of findings, etc.
- Develop and/or manage trackers and tables for planning and monitoring upcoming tasks, responsibilities, and milestones for project design, implementation, and evaluation.
- Track project outputs and knowledge projects through their scoping, drafting, review, revision, and approval processes; Ensure project outputs are filed properly.
- Support external and internal meetings and conference calls, such as through organizing meeting logistics, preparing meeting materials, preparing minutes and actions, and/or coordinating follow-up.
- Support the Program Manager in scoping and production processes and support coordination efforts across larger team as needed.
- Liaise with Program Manager to develop appropriate subcontracting agreements, consulting agreements, employment agreements, and any associated agreement modifications. Assist in tracking consultant and subcontractor spending in line with allotted budgets.
- Support recruiting of staff and consultants in DC and LAC region.
- Support prime contract compliance under Program Manager oversight.
- Provide administrative support related to EI’s registration and office operations in LAC countries as needed.
- Support travel arrangements in compliance with contract requirements.
- Support the Program Manager to develop, implement, and monitor robust finance, accounting, and administrative systems and procedures that comply with EI’s and client rules, regulations, and quality standards.
- Support the Program Manager to develop budgets, projections, and financial reports, including budget versus actual reports.
- Closely monitor entries into EI’s accounting system to ensure accurate and timely coding of time and expenses.
- Assist with client financial reporting requirements, including quarterly financial reports, quarterly accruals report, and other ad hoc reports as requested by the client.
- Support and maintain budget and financial management tools, visualizations, and dashboards, and carry out financial analyses to support management decisions.
- Support day-to-day financial operations with adherence to financial cycle and reporting deadlines, ensuring timely and accurate outputs.
- Assist in research, knowledge management, and data management tasks to provide inputs to products related to environmental and energy issues in LAC region.
- Support the planning, logistics, coordination, and facilitation of webinars, events, and workshops for USAID and its partners in LAC region.
- Engage in the development of theories of change, results frameworks, action planning workshops and documents, and monitoring and evaluation processes.
- Support internal operations and team events: plan team-building activities and marketing events, support office operations, and implementation of special projects.
- Perform other duties as assigned and related to the position.
Environmental Incentives seeks talented, creative, and inspired professionals who can provide technical leadership in a growing practice.
- Bachelor’s degree in a relevant field such as business administration or international studies
- At least 2 years of full-time, post-bachelor’s work experience in project management, operations, or administration.
- Advanced to expert knowledge of MS Office suite (particularly MS Word, Teams, PowerPoint, and Excel) and Google Suite (Gcal, Google Drive, Sheets, Docs).
- Demonstrated administrative experience managing multiple tasks and consultants, clients, and stakeholders.
- Highly organized with excellent verbal and written communication skills, as well as strong facilitation and copy-editing skills.
- Strong numeric literacy and demonstrated experience in basic budgeting.
- Exceptional customer service skills, a problem-solving approach and adaptability — an eagerness to assist others, and flexibility?in taking on the work at hand.?
- Willingness to be available outside of regular office hours for international calls and other time-sensitive tasks (approximately 2-4 times per month).
- Ability to perform functions of this position in Spanish, including written and verbal communications. Knowledge of Portuguese is an asset.
- Legally authorized to work in the United States with no restrictions.
- Experience in international development, USAID or other donor experience.
- Cross-cultural competence and experiences working, living, or studying in other countries.
- Training in a field relevant to international development, preferably related to international environmental issues or the LAC region.
TRAVEL REQUIREMENTS AND BASE STATION
The position will be based in Washington DC, with infrequent travel. Due to the circumstances surronding COVID-19, the position will begin remotely.
Environmental Incentives also offers a competitive benefits package that includes generous annual leave, holiday and sick time, retirement plan options, professional development opportunities and health coverage. Salaries depend on qualifications and location. The annual salary range for this position is $45,000-$58,000, commensurate with experience.
WHAT HAPPENS NEXT
Please submit your cover letter and resume no later than March 19, 2021. Please include the cover-letter in the same PDF document as your resume, or else paste it into the web form as unformatted text. On a rolling basis throughout the application period, we will review applications and contact qualified candidates to request additional information. While resumes, cover letters and writing samples allow us to screen for certain characteristics, they don’t always let us know who you are and the qualities and skills you possess. Therefore, we will ask qualified candidates to complete a hiring exercise in order to better determine alignment with Environmental Incentives’ principles and position expectations. Candidates who perform well on the hiring exercise will be invited to interview with the Environmental Incentives team.
ENVIRONMENTAL INCENTIVES IS AN EQUAL OPPORTUNITY EMPLOYER
We are committed to developing an inclusive work environment for all employees, where diversity of thought, style, culture, and skill is valued in support of individual performance and potential, as well as our business goals and mission. We prohibit discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or and other characteristic protected by federal, state, or local laws.